Fact Sheet Fusion v2

Export – Entity Options

Export Entity Options tab
Export Entity Options tab

Create Entity Index

If selected, an index page that lists all exported entities will be created. The page will be an index.htm (.pdf or .xml depending on the export type). Within the index page each entity listed will link to it’s corresponding fact sheet.*


* This assumes the export template you have selected supports the creation of an index page.

Include Alternative Names

Entities may have alternative names associated with them. If this is the case you can also have Alternate Names listed within the index page. They will be treated exactly the same as a regular entity name and will contain a link to the corresponding Entity fact sheet they are associated with – i.e. the main Entity named fact sheet. For example, you may have an Entity called Acacia that has Wattle and Thorn tree as Alternative Names. The index will contain all three names and they will all link to the same fact sheet called Acacia.

Include Media

If selected, any media associated with the Entity will also be listed within the index, if the selected export template supports this.

Include Entities marked as Excluded

Select this option if you wish to include all Entities that have been marked to be excluded from the export.

Exclude Entities marked Review

By default, Entities marked for review are included in the export. However you can excluded these entities by selecting this option.

Index second part of Entity Name

Forces the entity sort order for the index page creation to use the second part of the entity label (if available). If you are dealing with scientific names as your entities and are creating fact sheets for a few or single genera, the index A…Z shortcuts can become superfluous.

For example, you were creating fact sheets for Eucalypts, which have over 800 species all starting with ‘Eucalyptus’, the Index A…Z shortcut menu would only be active for ‘e’ leaving the user to scroll through hundreds of species to find what’s of interest. This option allows you to sort the Index based on the second text element of the entity name, if it’s available. This generally will allow for a greater spread of names within the Index A…Z shortcut menu.

Include Inter-crosslink Entities in Topics

If selected, Fact Sheet Fusion will automatically create cross-links (hyperlinks) to Entity names it finds within the topic text.

Automatic abbreviated binomials

Often when scientific names are written they are abbreviated. For example, Escherichia coli is often referred to as E. coli. Fact Sheet Fusion can automatically look for these abbreviated names when creating cross-links. Therefore there is no need to enter the abbreviated name as an alternative name.

Include Alternative Names

Fact Sheet Fusion can also look for alternative names when cross-linking content. Cross-links on alternative names always link back to the Entity named fact sheet.

Override Inter-crosslinking exclusions

Using this option you can override topics that have been set to exclude cross-linking.

Inter-crosslink Glossary in Topics

If selected, Fact Sheet Fusion will cross-link on any glossary terms that are found within the Topic text.

Glossary cross-linking limit

By default, Fact Sheet Fusion will cross link on every instance of a found glossary term with the the topic text. The Glossary Cross-linking limit option allows you reduce the number of times a term is cross linked within the topic text to either 1, 2, 3, 4, 5. Unlimited (Default).


If you have elected to limit the glossary term crosslinker, it will match first on exact matches, including case sensitivity.

For example, if you have a Glossary Term 'tree' with the following topic text and the limiter set to one (1):

"Tree is 60-70m tall. Seedlings of this tree have completely different leaves."
The glossary crosslinker will apply the crosslink as follows (yellow hightlight):
"Tree is 60-70m tall. Seedlings of this tree have completely different leaves."
Notice how the captialized first instance of 'Tree' isn't crosslinked due to the limit and an exact match being found within the text.

Override Glossary Cross-linking exclusions

If selected, any glossary terms that have been marked to be excluded from cross-linking will be overridden and the glossary link included.

Include Entities marked as Excluded

This option forces the inclusion of Entities that have been marked as Excluded from the export process. These Entities will have a fact sheet generated during the export process.

Exclude Entities marked Review

This option excludes any Entities marked as Review from having a fact sheet created during the export process.

Default Author

Optional. Enter the name or names of the default Author/(s). This information can be included in the META data within the fact sheet’s Head tags, if the selected export template supports this.


The Default Author field allows for token replacement. E.g. [EntityName] and [Topic:].

Default Description

Optional. Enter the default text for the fact sheet description META tag, if the template supports it.


If the description field is set on an individual entity this will take precedents over the default description text.


The Default Description field allows for token replacement. E.g. [EntityName] and [Topic:].

Only Include Subsets

If entity subsets have been defined in the project these can be selected to limit the export to those entities contained within the subset(s).


Limiting entities via subsets will effect entity cross linking (if selected) and the creation of the index page (again if selected) as they will be limited to the entities found in the subset(s).

Media Override Options

See the Media Override Options for further information on this topic.